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The DRE Process
Once your DRE Consultant receives all of the documents and information for the filing, including the filing fee, they will assemble the DRE filing package and Duplicate Budget package. Once filed, they will become your “Single Responsible Party”. The DRE will send you copies of the Deputy Assignment Notice and future Deficiency Notices, but the originals will go to the Single Responsible Party with the expectation that they will assemble and submit future documents.
You will receive a request by the DRE to complete an on-line survey. The request will have your individual project code. This can be completed anytime during the filing process but MUST be completed before the WHITE is issued. Only you can complete the survey.
To expedite your DRE process, once a filing has been made, you should work closely with your engineer to
get the Map recorded. This will involve complying with all of your tract conditions of approval, posting of subdivision and tax bonds and paying many fees. It is important to remember that every time your engineer submits a copy of the final map for checking to the City or County, they need to send a copy to your Chicago Title Subdivision Title Officer for checking. We often find discrepancies or errors on the Map that are missed by the City or County.
When the map is approved for recording by Chicago Title, we will issue the required Subdivision Guarantee within 24 hours of the City’s request. At the same time the Guarantee is sent to the City, it is sent to the County; so when the Map arrives for recording, our Guarantee is already there and the County will then call us the morning of the recording for an “Oral Date Down”. This is a final check of the chain of title and verbal assurance to the County that no new documents recorded which would affect the map.
It is important to remember that when your Map is in final review with the City or County map checker, it can be substantially delayed by changes in title and the recording of a new loan. Consult with your engineer and your Chicago Title Sales Representative before you record a new loan. Changes that can often not be helped are the recording of utility easements during the final stages. Fortunately these only require an additional note on the Map and do not require new signatures.
The Condominium Plan is usually submitted to the DRE in a preliminary form and then finalized by the engineer after you have started construction. Your engineer will want to perform a site visit to verify the accuracy of the Plan. Coordinate with your engineer to determine how early you and your lender can sign the Plan. When the Condominium Plan is in its final form, it needs to be checked by your Chicago Title Subdivision Title Officer along with the CC&Rs.
The CC&Rs are also a final document which will need to be signed by you and your lender. Your lender will actually be signing a Subordination to the CC&Rs. Lenders familiar with subdivision construction will be willing to sign the Map, Condominium Plan and CC&Rs without a problem. Contact your attorney if you have any lender issues in this regard.
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